I’m currently in Hakuba, next stop is Kyoto. I have my exchange order passenger coupon for 7 day Japan rail pass.
Where is the closest office/station/travel agency that I could go to to get my pass that is located in or near Hakuba?
Thanks in advance
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http://www.japanrailpass.net/en/exchange.html
The closest station would be Nagano - you can get an express bus to Nagano from Hakuba (60-90 minutes, 1800-2000 yen) and then get your Pass activated.
Unfortunately, you are wasting a lot of time and money for nothing. What you should have done is go to one of the offices before going to Hakuba, then activate your pass with a future date designated as your first day.